Accounts Payable

The invoice submission deadline is every Friday at 5:00 pm for the following week's check processing.

The Town of Wilkesboro pays NC sales and use tax. Our town is located in Wilkes County and our NC sales tax rate is 7%.

All vendor forms must be completed and returned to Town prior to ordering, shipping, and performing services.

We accept invoices via mail, fax, or email. If sending an invoice by email, remit to Mia Brown by email mbrown@wilkesboronc.org, mail (address below), Fax 336-838-7616. For questions, call Mia Brown at 336-838-3951 ext. 1003.

All invoices should be invoiced to the “Town of Wilkesboro, Attn: Accounts Payable, PO Box 1056, Wilkesboro, NC 28697.” Please do not send original invoices with deliveries.

We request that your company to establish a SINGLE account for the Town as a whole, i.e., no individual accounts by town department or division. The department contact information should be in the SHIP TO section. If no Ship to section on invoice(s), indicate which department or employee’s first and last name in the body of the invoice.

All invoices should contain company name, address, telephone and fax numbers, and all items itemized. If the items are not stated by type (i.e., materials, labor, freight, surcharges, taxes, etc.), the invoice will not be processed for Your company will be responsible for contacting us regarding payment. If a contracted price is agreed upon, please attached a copy of the contract to the invoice.

We will gladly accept handwritten invoices if all invoices are legibly written and contain a company heading. If invoices are not legible, we will ask your company to provide a legibly written copy before the payment can be processed.

The Town of Wilkesboro uses a Purchase Orders numbers (PO #) for ALL payments. Please make sure the PO # is printed clearly on all invoices, packing lists, packages, statements, shipping notices and any other written correspondence. We are not responsible for any goods delivered without a PO #.

If an invoice is received without a PO #, your invoice will not be processed until a PO # is obtained by the seller. The seller shall contact the employee placing the order for a PO # before mailing invoice.

Each invoice shall use one PO # only. Invoices will be returned for revising if they contain more than one PO #. Each PO can be for more than one invoice only.

Partial deliveries/backorders must be indicated on the Once a PO # is closed, it cannot be re-opened and will delay payment.

The Town of Wilkesboro requests that all deliveries be shipped FOB Destination/Prepaid, and freight added to the invoice. Please do not invoice freight separately from goods or services.

Terms - The Town of Wilkesboro’s payment terms are NET 30 DAYS from the date of invoice. Payment for goods or services cannot be made from statements or packing lists.

E-Verify Requirements - As a condition for payment under this purchase order, Vendor shall: (i) comply with NC GS 64-25 and (ii) cause each subcontractor hereunder to comply with such Vendor will indemnify and save harmless the Town from all losses, damages, fees, costs, expenses, fines, and other liabilities resulting from any failure by Vendor or any subcontractor to comply with the NC E-VerifyRequirements.

Iran Divestment Act - Contractor hereby certifies that Contractor, and all subcontractors, are not on the Iran Final Divestment List (“List”) created by the NC Department of State Treasurer pursuant to NC GS 147-86.55-69. Contractor shall not utilize any subcontractor that is identified on the Divestment lists.

Divestment from Companies Boycotting Israel - State and local Governments are now prohibited from contracting with companies that are boycotting NC GS 147-86.80-84 went into effect when it was passed by the General Assembly and signed by the Governor and the list is maintained by on the Divestment lists.

Debarred Vendors - local and state funds https://evp.nc.gov, click Browse Vendors button, then in the Vendor Status drop down box choose debarred, and Click Search All purchases or services using federal funds must be approved by the Finance Director on https://sam.gov and https://evp.nc.gov prior to fulfillment to ensure Uniform Guidance requirements are being followed correctly.

Title VI of the Civil Rights Act of 1964 - "No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial " Federal website. Town policy.

Federal Monies, Grants or FEMA Related Purchases – All purchases or services that are the result of a declared disaster or state/federal money must be approved by the Finance Director and Town Manager prior to fulfillment to ensure Uniform Guidance requirements are being followed.

Please note that the Town Manager has final approval on all contracts. Any contracts over $5,000, the Town Manager approval is needed by Town Council, and this takes place during their monthly Town Council meetings. Town Council meeting schedule.

This list is not all inclusive and other requirements can be found on NC General Terms and Conditions.